Are you a contributor?

Contributing materials to the Jazz History Database

The Jazz History Database contains thousands of historical items that were added by hundreds of contributors over the past 15+ years. Contributors can be individuals or institutions, musicians or their family members, or anyone with jazz-related materials of historical value that meet our requirements.

Contributors can upload their digitized materials to the Jazz History Database using our automated website, or provide their physical items to us to digitize and upload. All materials that you contribute will be attributed to you and / or your institution per your preference. All materials will remain solely your property.

If you would like to upload your digitized materials directly to the Jazz History Database, you will be given special access to our ‘Contributor’ web pages that allow you to create and edit ‘Contributions’ and edit your public ‘Contributor Profile’. You will also receive notifications when your materials are reviewed, approved and made public on the Jazz History Database.

How Contributing Works:

Become a Contributor:

You can become a contributor by contacting us through the form on this page

Contributors can be individuals, institutions, musicians or their family members, or anyone with jazz-related materials of historical value that meet our requirements.

How you can Contribute:

Able to digitize and upload your materials to the Jazz History Database?

  • You will be given login credentials to our website.
  • You can create and edit ‘Contributions’ which are groups of related materials

Not able to digitize and upload your materials?

  • Contact the Jazz History Database team to coordinate transfer of physical materials.
  • The Jazz History Database team will digitize and upload your items.
  • Your physical materials will be returned to you, unless requested otherwise.
Contributing on the Jazz History Database website:

In the top ‘account’ bar, click ‘Log In’ and enter credentials on the login page.

In the top ‘account’ bar, click ‘My Account’ to access your account page where you will:

  • View and edit your public Contributor Profile
  • View notifications (material approval, or notes from reviewers)
  • Create new Contributions
  • Edit or manage existing Contributions

After creating a Contribution, you will have access to links to allow you to ‘Add New Files’ or ‘Manage Uploaded Files.'

  • Each Media Type (Audio, Video, Images, Text) has its own upload page accessible via the top tabs.
  • Use the upload pages to add new materials with as much information as possible.

When ready to finalize your Contribution, click ‘Submit for Review’ and your materials will be queued for review.

You will receive notifications when your materials are reviewed, approved, and made public on the Jazz History Database.

You will also receive notifications if there are any corrections needed to your Contribution.

What is a Contributor Profile?

You and / or your institution will have a publicly visible ‘Contributor Profile’ that you may edit, which will show all materials that you’ve contributed. You can edit your profile from the link on the ‘My Account’ page.

Is there any cost?

The Jazz History Database is non-profit and does not charge any fees.

How are the materials attributed?

All materials that you contribute will be attributed to you and / or your institution per your preference.

Whose property are the materials?

All materials will remain solely your property. You may edit and / or remove materials from the Jazz History Database at any time.

Contact us with any questions


Learn How to Digitize Your Materials

Media types: Live performances, studio recordings, audio interviews, events, and symposia

Formats Accepted: .MP3

Recommended Bitrate: 320 kbps (128 - 320kbps is acceptable)

Recommended Channels: stereo (mono is acceptable)

Recommended Software: Audacity (Free)

Notes: Adjust volume to normal threshold, reduce noise

Media types: Photographs, artwork, posters, event, and historical graphics

Formats Accepted: .JPG, .JPEG, .PNG

Recommended Image Resolution: 1200 DPI (200 – 2400 DPI is acceptable)

Recommended Software: Adobe Photoshop (Paid), GIMP (Free)

Notes: Crop and straighten images

Media types: Live performances, studio recordings, audio interviews, events, and symposia

Formats Accepted: .MP4

Recommended Video Resolution: 1080p (360p – 2160p is acceptable)

Recommended Video Bitrate: 1Mbps @ 360p, 2.5Mbps @ 720p, 5Mbps @ 1080p

Recommended Audio Bitrate: 320 kbps (128 - 320kbps is acceptable)

Recommended Audio Channels: Stereo (mono is acceptable)

Recommended Software: Final Cut Pro (Paid), Adobe Premiere (Paid), iMovie (Free), Windows Movie Maker (Free)

Notes: Adjust volume to normal threshold, reduce noise

Media types: Biographies, published articles, historical information

Formats Accepted: .PDF, .DOC, .DOCX, .ODF

Recommended Software: Microsoft Office (Paid), LibreOffice (Free), WPS Office (Free, with Premium edition available)

Notes: Save PDFs with embedded text through OCR (optical character recognition)


A New Way to Teach Jazz History

Bridge music and technology through jazz history research

Hands-on opportunity for students

Interact with your regional jazz community

Engage your students with real jazz artists

Campus visits and field work

Education Quick-Start Package

Provided free for academic use

A full package of materials is available to help you get started, including: Course Syllabus, examples of academic projects, website user guides, media digitization and processing guides, copyright templates, artist permission letter templates, and much more!

The Jazz History Database is non-profit and does not charge any fees.

Contact us for more information.